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Madison Audited By State Agency

New York State Comptroller Thomas DiNapoli released local government and school audits the department did.

The Village of Madison was one of those cited during an audit.

The report found:

“The clerk-treasurer accurately recorded collections. However, the collections were not always recorded and deposited in a timely manner, and the board did not establish adequate controls for collections.

The clerk-treasurer did not make timely deposits for 247 collections totaling $120,743 and did not record 27 water fund collections totaling $4,120 in a timely manner.

Officials did not receive any reports from a third- party vendor showing ambulance billings, collections, write-offs and unpaid balances.

Officials also did not perform reconciliations of water and ambulance receivable accounts and the board did not approve adjustments and write-offs.

Lastly, the board did not audit the clerk-treasurer's records and reports.’’

Recommendations made by the state included:

Record and deposit collections in a timely manner.

Develop written policies and establish procedures for the cash collection process.

*Ensure water and ambulance receivable control accounts are maintained and

periodically reconciled.

*Provide adequate oversight of the Clerk- Treasurer’s activities and annually audit the Clerk- Treasurer’s records and reports.

The report states Village officials agreed with the recommendations and indicated they planned to initiate corrective action.


The full story is in this week's edition of the newspaper. 

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