New York State Comptroller Thomas DiNapoli released local government and school audits the department did.
The Village of Madison was one of those cited during an audit.
The report found:
“The clerk-treasurer accurately recorded collections. However, the collections were not always recorded and deposited in a timely manner, and the board did not establish adequate controls for collections.
The clerk-treasurer did not make timely deposits for 247 collections totaling $120,743 and did not record 27 water fund collections totaling $4,120 in a timely manner.
Officials did not receive any reports from a third- party vendor showing ambulance billings, collections, write-offs and unpaid balances.
Officials also did not perform reconciliations of water and ambulance receivable accounts and the board did not approve adjustments and write-offs.
Lastly, the board did not audit the clerk-treasurer's records and reports.’’
Recommendations made by the state included:
Record and deposit collections in a timely manner.
Develop written policies and establish procedures for the cash collection process.
*Ensure water and ambulance receivable control accounts are maintained and
periodically reconciled.
*Provide adequate oversight of the Clerk- Treasurer’s activities and annually audit the Clerk- Treasurer’s records and reports.
The report states Village officials agreed with the recommendations and indicated they planned to initiate corrective action.
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